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Thoughtful evaluation of words utilized is a crucial factor of any authors success. Plain Language Action and Information Network (PLAIN) states that it is vital to Choose your words carefully to avoid overly complex structures when writing a governmental document (The Plain Language Action and Information Network, n.d.). PLAINs suggestion corresponds precisely to the six Cs of communication, namely consideration and clarity (Miami University, n.d.). Finding the words that are transparent to all individuals is exceptionally considerate, as it allows various readers to understand the meaning behind the work.
Keeping the writing simple is a highly significant task for the author. The PLAIN act advises to Be concise, as complex sentence structure can confuse the reader, causing them to spend more time and effort on the document (The Plain Language Action and Information Network, n.d.). These instructions considerably correlate with the discussed consideration feature, and they also represent the conciseness of clear communication (Miami University, n.d.). Efficient use of sentences allows the person to avoid any misunderstandings.
The PLAIN initiative presents several arguments towards the use of conversational tone. As such, it is proposed to use present tense, contractions, and relevant examples to create a more exciting piece of writing (The Plain Language Action and Information Network, n.d.). This advice does not correspond to any of the Cs of communication and is more related to engaging the reader. The PLAIN act recommends inspiring the audience to complete particular actions.
References
Miami University. (n.d.). Six Cs of business communication. Web.
The Plain Language Action and Information Network. (n.d.). Federal plain language guidelines. Web.
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